UAccess Research (UAR)

Is the Medusa screen essentially the same in the updated UAccess Research system?

Yes. The content included/shown on the Medusa page is the same in the updated UAccess Research System. It just has a different look and feel.

You will still have the options of displaying Proposal > Award where the Proposal is the top item and all awards, negotiations, and subawards associated with the proposal fall under it, or Award > Proposal where the Award is the top and all proposals, negotiations, and subawards associated with the award fall under it. You can expand each item by clicking on it, and have the option to open each item directly from the Medusa page (as long as you are provisioned to view that item). 

Can we still look up Negotiations by department in UAccess Research?

You will be able to look up Negotations by department in the current version of UAccess Research (v. 5.2.1) until Thursday, January 20th before 5pm. After that, the old system will go dark. During system conversion, all negotiation records will be transferred over to the updated UAccess Research system. You will be able to look up Negotiations by department in the updated version of UAccess Research (Kuali SaaS) after go-live on Tuesday, January 25 after 8am. 

To search for Negotiations by department in the updated version of UAccess Research, click on the Common Tasks button in the left-hand navigation panel. Find the Negotiation card and click Search Negotiation. Enter the Unit Number in the appropriate field and click search. You will only be able to open a Negotiation if you are provisioned to be able to do so for that unit. 

Will we have access to see the 'Proposals not routing' if we aren't provisioned for the Lead Unit?

You will have access to items in the 'Proposals not routing' card on the dashboard if you:

  • initiated the proposal document
  • are included as Personnel on the project (PI, Co-I, Key Person)
  • are provided viewer, editor, or aggregator privileges through the Access tab of the proposal
  • are provisioned to view or approve proposals for any unit included in the proposal 
  • are added as an Ad Hoc with an Acknowledge, FYI, or Approve action

Critical Update to UAccess Research System

2 years 11 months ago

The UAccess Research system will be unavailable for proposal routing from 5 p.m., Friday, Jan. 14 to 8 a.m., Tuesday, Jan. 25, 2022 while we move from a locally hosted platform to a cloud-based platform. For an overview of the coming changes, please watch the video below from Sangita Pawar, Research, Innovation & Impact’s Vice President for Operations.

For details on timelines, proposal submission during the changeover, and training opportunities, visit the UAccess Research Update website. An additional resource page with user guides and on-demand video tutorials will be made available in early January. 

As always, please check with your individual department and college Research Administration team for additional guidance and support.

Thank you for your patience and support.​​

UAccess Research System Update - New Features, Available Training, and Office Hours

3 years ago

Get to Know the New Kuali Research SaaS

New Features, Training, and Office Hours - January 2022   

The UAccess Research System (Kuali Research under the hood) will be updated to Kuali Research Software-as-a-Service on January 25, 2022. You will find below an overview of the new features and training opportunities available to you.

New Features

  • Immediate updates: The University will receive security updates and improved system functionality in real time. 
  • No more VPN: Say goodbye to your VPN woes. You will be able to log in with your UA NetID, password, and NetID+ authentication without having to connect through VPN. Great for those places where VPN access might be blocked.
  • Fewer routing stops: Lead unit pre-approval will no longer be required. Proposals will route simultaneously and immediately to investigators and department approvers. 
  • Search everything: Search functionality just got a whole lot better. Don’t worry about knowing the correct field for your search term to achieve the best results. The dynamic Search Records feature scours all available fields for your specified words or numbers.
  • Convenient dashboard: The new dashboard will increase transparency by providing greater visibility to work in progress. The “proposals not yet routing” feature enables reviewers / approvers to see which proposals include them in the route path and will be routed to them in the near future, whether they are the Lead Unit or not. 

Available Training Sessions and Office Hours

Take advantage of one of many live training sessions with Sponsored Projects to become familiar with the new system look, feel, and navigation, and to understand features and processes. We’ll also hold office hours where you can bring specific questions and challenges to be addressed by our experts.

Orientation/Overview of Changes (new features, new layout/navigation)

Proposal Development (proposal creation, submission, and routing)

PI/Co-I/Key Personnel (review, approval, coordination of changes)

Department/College/Responsible Unit (review, approval, coordination of changes)

Office Hours: To register for office hours, click on the link below to see available days and times. Once registered, you will receive an email confirmation with an ical invite along with either the in-person room location or the zoom link. Our registration tool has quotas for each session and choices only appear if there is room. If all sessions in a given week are full, you will be given the option to join a waitlist.

For questions or more information, contact Shana McClelland at shana@arizona.edu.​​

UAccess Research System Update – Proposal Routing Timeline Jan 2022

3 years ago

Proposal Routing Timeline - January 2022   

The current UAccess Research System (Kuali Research under the hood) will be updated to Kuali Research Software-as-a-Service  in January. To ensure that all proposals are routed properly during the update, please take note of the timeline:

  • Jan 14, Close of Business: All UAR proposals that have not been finalized will need to be routed to the SPS route stop.
  • Jan 20, 5 p.m.: UAR access ends and the Kuali update begins. 
  • Jan 21 – 24: SPS Preaward will be submitting electronic submissions that correspond to the fully routed and approved UARs in the corresponding systems (ASSIST, Grants.gov, Research.gov, etc). 
  • Jan 25, 8 a.m.: Kuali goes live

UAR_System_Update_Proposal_Routing_Timeline_Jan_2022.png

Calendar view of project timeline. No UAR access as of 5:00pm January 20, 2022. Kuali goes live January 25, 2022 at 8:00am.

 

In line with University Closure timelines, any UAR document that needs to be submitted to the sponsor between Jan 18 and Jan 28, will need to route the proposal in UAR and have the proposal routed to the SPS route stop in UAR by close of business on Jan 14. 

While the systems will have a lot of similar information, the interface will be different. Any UAR proposal that has not been finalized in the current UAR system by the time it shuts down to start the Kuali update will be in a saved status in Kuali and will need to be reviewed by the initiator to comply with the new interface. After that review, it will then be placed into routing. 

A system will be in place when UAR goes offline in the event there are emergent proposals that were not able to route in UAR. More information on this process will be made available once it is finalized.

Please watch for further communications as the date of the update approaches.

For questions or more information, email sponsor@email.arizona.edu.